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Side Events & Exhibits | SBSTA Virtual Platform for Exchange with Observers
 

SBSTA Virtual Platform for Exchange

The SBSTA is mandated to provide scientific and technological advice to the COP, CMP and other bodies with a view to contributing a successful outcome in 2015 and beyond. In this context, the SBSTA Chair invites observer organizations to provide information on how they concretely suggest supporting the work of the SBSTA in this endeavor. In addition, discussion threads on scientific and technological issues can be initiated to enable productive exchanges on latest findings. This is an opportunity for observer organizations to share and discuss relevant information outside the official negotiation context.

Application period for SBSTA Platform for Exchange:

Application period is still open.

Topics

The SBSTA Platform for Exchange will focus on how observer organizations suggest to concretely supporting the advancement of the work of the SBSTA with a view to contributing to a successful outcome in 2015 and beyond.

ELIGIBILITY

Only observer organizations duly admitted by the Conference of the Parties are eligible to apply for the SBSTA Platform for Exchange. For information on the admission process for observer organizations, please click here.

APPLICATION PROCEDURE

Applications for SBSTA Virtual Platform for Exchange can only be received through SEORS during the aforementioned application period.

During the application period an “Apply for” button will appear on this page, which will allow users to create a personal account through which applications can be submitted. Please note that all applicants must register for a new personal account in SEORS for each session. Your user name and password from the previous sessions do not work.

  1. Create your personal account: In order to create a personal account, please click on the "Register now" button and enter all information as requested. Upon completion of the registration process you will receive an automated message that includes your login credentials. In case of technical problems please first refer to the FAQ on the bottom of this section, before contacting the secretariat. Kindly note that due to high demand it might take up to one hour until you receive your login credentials.
  2. Logging into your personal account: Please follow the link provided in the automated message in order to log into your personal account. Alternatively you may click on “click here to login” at the top right corner of this page.
  3. Enter your application details: After logging into your personal account, please select “click to create an Exhibit” and enter the following information:
    • Theme: max. 300 characters INCLUDING SPACES, any characters exceeding this limitation will automatically be cut off
    • Contact person on-site; name, e-mail and mobile number (Kindly note that due to the system's standard setting, you have to indicate a contact person on-site, eventhough this platform is only virtual.)
    • Additional comments: If applicable.
  4. Request authorization: Your application can only be considered by the secretariat if it is authorized by the National Focal Point (NFP) in case of a Party application or by the Designated Contact Point (DCP) in case of an observer organization application. After you have entered your application details, your application will appear in a text box in your personal account. In the "action" column of this box you will find a link to automatically "request authorization" from your NFP/DCP. Your NFP/DCP will then receive an automated message that asks for authorization or turndown. The “status” column displays the status of your application. Any change in status will also be communicated to you via email. If your application receives authorization by your NFP/DCP it moves to “negotiation” stage. Only applications in “negotiation” stage will be considered by the secretariat. Those applications which were turned down by the NFP/DCP will move back to “draft” stage and cannot be considered by the secretariat.
  5. Communicate with the secretariat: Please use the “communicate” function in the “action” column of your personal account to communicate with the secretariat on any issues regarding your application. A communication log will be kept in your personal account for your reference.
  6. Confirmation/Decline: The secretariat may have to decline some of the applications if the topic is not related to the SBSTA Virtual Platform for Exchange with Observers. The secretariat also reserves the right to remove any uploaded materials not related to the scope of the platform. An automated message will be sent to the applicants informing them that their application has been confirmed or declined. Once the confirmation is made, no changes can be made to the application.
  7. Cancellation: A cancellation can only be processed if received from the organizer via email to see@unfccc.int, copying the respective NFP/DCP.
  8. Uploading attachments: If your application is confirmed you will be able to upload your materials to our website. Please use the upload facility under "Attachments" in your personal account for this purpose.

TECHNICAL SPECIFICATIONS

  1. Each file must not exceed 4 MB.
  2. You can upload as many files as necessary.
  3. Hyperlinks and video links cannot be directly uploaded. You can upload a word or pdf document that includes the links.

IMPORTANT

  • SBSTA Virtual Platform for Exchange is an online facility where applicants can upload files on our website. Appearance in the SBSTA Virtual Platform for Exchange does not warrant a physical exhibit at a UNFCCC conference.
  • The secretariat reserves the right to remove any uploaded materials not related to the SBSTA Virtual Platform for Exchange.

For further information please contact see@unfccc.int.